Poster Guidelines

Digital Submission Requirements

All poster presenters must provide an A4-sized PDF version of their poster for inclusion on the conference website and mobile app.

  • Upload your file to Dropbox no later than Friday 31 October.
  • Ensure the file is resized to A4 to keep the upload manageable.
  • If your poster was created with digital layers, please flatten the image before saving as a PDF to further reduce file size.

Onsite Poster Requirements

  • Posters will be displayed throughout the conference.
  • Posters must be printed on high quality paper (no material/cloth).
  • Maximum size: ISO A0 (1189mm x 841mm) in PORTRAIT format only. 
  • When creating your file, set the digital canvas size to the intended print size (e.g. A0, A1) to avoid resolution issues.

Image Permissions and Acknowledgements

Presenters are responsible for:

  • Ensuring permission has been obtained for all images used.

  • Acknowledging the source of any such images.

Delivery, Set up & Pack Down

Early Delivery: Posters may be sent in advance (no earlier than 27 November) to:

Attn: AAA/AIMA205 Conference
Esplanade Hotel Fremantle by Rydges
46-54 Marine Terrace
Fremantle WA 6160

Onsite Delivery: If not sending ahead, please deliver your poster to the Registration Desk upon arrival. Posters will be hung by the conference team.

Pack Down: Posters must be dismantled on Friday 5 December, following the Poster Session. Any posters remaining after 6pm will be discarded. Please note: organisers cannot accept responsibility for storing or returning posters.

Poster Session

  • Poster presenters are expected to attend the Poster Session on Friday 5 December to discuss their poster and answer delegate questions.
  • Best Poster Awards will be presented at the Conference Dinner on Friday 5 December.

Pre-Recorded Presentation (New for 2025)

Poster presenters now have the option to submit a 3-5 minute pre-recorded presentation of their poster.

  • File format: MP4
  • Upload with your digital submission to Dropbox by Friday 31 October.
  • Presentations will be available on the conference website and mobile app.

Presentation Protocols

All presenters are reminded of the AAA’s Code of Ethics regarding the presentation of data and/or interpretations relating to Indigenous culture. Presenters must ensure free, prior and informed consent has been obtained from Indigenous collaborators and/or data custodians before presenting such material, whether as a spoken paper or poster.

Breaches of the AAA Code of Ethics may result in disciplinary action, including expulsion of members under Section 32 of the Constitution.

When submitting your poster, you agreed to abide by the following AAA policies:

  • Code of Ethics
  • Sexual Harassment Policy (2012)
  • Discrimination Policy (2012)
  • Equal Opportunity Policy (2012)
  • Website and Social Media Policies
View AAA Policies